BY LAWS OF ATHENS UNITED SOCCER ASSOCIATION, INC.      Rev3 – Feb 2005

 

 

 

A.    BOARD OF DIRECTORS

 

            1.  The Board of Directors (hereinafter "Board") of Athens United Soccer

Association, Inc. (hereinafter "AUSA") shall transact the business of AUSA. It shall have power to enforce the laws of the game, the rulings of the Georgia Youth Soccer Association, and AUSA's Constitution and Bylaws.

 

3. 2.  The Board shall be empowered to delegate its authority for any endeavor.

AUSA shall be a non-profit organization and shall abide by appropriate regulations to maintain this status.  All club revenues and fund-raising proceeds shall be used toward the continuation and improvement of AUSA activities and facilities.

 

3. The incidental expenses of the Board members, incurred during the normal performance of their duties, may be defrayed by AU SA if the situation warrants and the budget permits. Appropriate receipts shall be submitted for reimbursement.

 

4. Any Board member absenting himself (i.e., unexcused absences) from meetings three times without cause shall. have his/her office declared vacant at the discretion of the Board.

 

5. The Board shall meet on a monthly basis (as necessary) to conduct the business of AUSA.

Any board member shall recuse himself/herself from voting on matters with which he/she has a conflict of interest.  The President may call special meetings of the Board as he/she deems necessary. Monthly meetings will be open to the membership.

 

6. All AUSA Board Members must be present at playing fields at least one Saturday during season play for all members of AUSA to become familiar with board members.

 

7. The Board shall consist of the following volunteers who shall serve without compensation and whose duties shall be further defined from time to time in the Constitution of AUSA:

 

President

 

a.        The president shall preside over all meeting of AUS and serve as Chairperson of the Board. He/she shall appoint all committees with the consent of the board. He/she shall serve as ex-officio member of all committees

b.       He/she shall have the responsibility and authority to conduct the business of AUSA with in the framework of these bylaws.

c.        He/she shall appoint all committees with the consent of the Board. He/she shall serve as ex-officio member of all committees.

d.       The President shall make an annual report to the membership at the annual meeting.

e.        He/she signs official documents of AUSA. Can approve operation expenses up to $500 with out board approval. All checks over $500 must be countersigned.

f.         The President shall cast a vote only to break a tie vote of the Board of Directors.

 

Vice President

               

a.        The Vice President shall preside in the absence of the President.

b.       Should a vacancy occur in the office of President, he/she shall serve as President.

c.        He/she shall chair the DisciplinByLaws 02-05Rev3 complete.docary and Protest Committee

Secretary

             

a.                   The Secretary shall keep a record of the activities of AUSA; conduct all official correspondence; keep a record of all meetings; be responsible for notices of meetings to members; and perform such other duties as may be requested by the President of the Board of Directors.

b.                   He/she shall ascertain and report to the President when a quorum is present at the meeting of the Board of Directors.

c.                   The Secretary shall insert all approved changes into the Constitution and Bylaws and furnish updated copies to all Board members.

 

Treasurer

 

a.                   The Treasurer shall have charge of all moneys of AUSA and shall be responsible for paying all AUSA disbursements in a timely manner.

b.                    He/she shall submit a statement of the financial condition of AUSA at any regular meetings of the Board of Directors and at the annual general meeting of the membership.

c.                   He/she shall sign all checks of AUSA with the approval of the Board. All checks of $500 or more must be counter-signed by the Treasurer and a second member appointed by the Board of Directors.

d.                   The Treasurer shall be responsible for submitting the books for audit, review or compilations to an outside Certified Public Accountant (CPA) on an annual basis.

e.                   He/she shall be responsible for filing all required financial documentation for AUSA (Examples:  501 (c ) (3) status, 1099’s, IRS filing).

 

General Manager

 

a.                   The General Manager shall be responsible for securing and maintaining all necessary fields and equipment as needed for the proper holding of matches.

b.                   the General Manager, shall be responsible for the scheduling of games, practices and the use of all fields under the control of AUSA.

c.                   The General Manager, in conjunction with the Tournament Committee, shall be responsible for securing and preparing fields for any and all Tournaments hosted by AUSA.

d.                   He/she shall serve on Select and Recreational Player Assignment Committees.

e.                   He/she will ensure all disclosure statements and background checks are fulfilled, as required by GYSA.

 

Past President

 

a.                   The Past President shall serve on the board and assist the other Board members as needed, from time to time, to help assure the continued success and development of AUSA.

b.                   He/she shall serve on the Planning and Fund Raising Committee.

c.                   The Past President being a non-elected position may choose not to serve on the Board. If he/she chooses not to serve, this position shall be filled, for the period of one year, at the first monthly meeting following the annual meeting, by a person selected and voted on by the general membership present at that meeting.

 

 

 

Members at Large

 

In addition to the above named members of the Board, there shall be four additional members. These four members shall have the same authority as the named Members of the Board. These members shall assist the other Board members and their duties shall be further defined from time to time in the Bylaws of AUSA

 

PARLIAMENTARY AUTHORITY

 

Robert’s Rules of Order shall serve as the parliamentary authority for AUSA for all rules and procedures not covered by AUSA’s  Constitution, Bylaws or other rules and regulations.

 

B.     ORDER OF BUSINESS

The order of business at all regular meetings shall be:

 

  1. Roll Call
  2. Approval of the minutes of the prior meeting
  3. Board Reports

a.       President

b.      Vice President

c.       Secretary

d.      Treasurer

e.       General Manager

f.        Past President

g.       Other Board Report

 

C.     ANNUAL AND EXTRAORDINARY MEETINGS OF THE MEMBERSHIP

  1. The Annual meeting of the members of AUSA shall be held in the month of December in each year, for the purpose of presenting to the membership, a status report of the year’s activity and to elect members to the Board of Directors.  AUSA coaches, board members and parents of players (or guardians of players) are invited to vote.  Each member gets one vote per membership(as defined in Article IV of the Constitution and By Laws of Athens United Soccer Association, Inc.).  All voters must be 18 years old.
  2. EXTRAORDINARY MEETINGS of the voting membership may be called by the President the Board of Directors of AUSA.
  3. Written or printed notice stating the location, date and hours of the annual meeting of the membership shall be delivered, either personally or by mail, or by email, to each member entitled to vote at such meetings, not less than twenty (20) days before the date of such

meeting.  The same procedure shall be followed concerning the notification of

EXTRAORDINARY MEETINGS, of the membership except that the above described notification shall not be less than seven (7) days before the date of such meeting.

  1. The President, sixty (60) days prior to the annual meeting, shall appoint a Nominating Committee.  This Committee shall receive nominations of candidates in good standing, who, if elected, will represent AUSA in all matters.  The Chairman of the Nominating Committee shall submit a Committee report to the Secretary thirty-five(35) days prior to the annual meeting.  The Secretary shall notify the membership, by mail, email or public notice,  twenty (20) days prior to the annual meeting.  Nominations may be made from the floor, provided the person being nominated has given their prior approval.
  2. At the ANNUAL MEETING OF THE MEMBERSHIP, the Board of AUSA shall be elected by the membership (as defined from time to time in the Constitution) for a term of one (1) year and may succeed themselves in office.  Elections shall be conducted during the annual membership meeting which will be held in December of each year.  Newly elected Board members shall assume office effective the first day of the immediately following business year.

 

D.     AMMENDMENTS

These Bylaws may be amended by the Board in the manner that amendments to the Constitution of AUSA are made as set forth in that document.

 

E.      COMMITTEES

Ad hoc Committees may be established by the Board as it deems necessary from time to time.  There shall be at least the following standing committees;

           

1.      Disciplinary Committee

 

This Committee shall have the authority to hear and investigate charges, as defined by FIFA, Georgia State Soccer Association, Georgia Youth Soccer Association, and AUSA’s Constitution (and then bring before the Board for disciplinary action, if necessary), against any member whose conduct is considered detrimental to the best interest of AUSA.

 

a.        The Vice President of the board shall chair this committee.  There shall be at least three (3) members of AUSA, but not necessarily board members, serving on this committee.  The committee must be approved by the board.

b.       The Disciplinary Committee will concern themselves only with those violations dealing with field conditions, AUSA rules, GYSA rules, player eligibility and disciplinary actions.

c.        The Disciplinary Committee will not concern themselves with a judgement decision made by a referee.

d.       All disciplinary matters must be presented to the Disciplinary Committee in writing, within two (2) weeks from the time of occurrence or notification.  The decisions should be made as soon as possible and presented in writing to the concerned party(s).

e.        Attendance of the Disciplinary Committee hearing shall be restricted to only those persons directly involved.

f.         All disciplinary actions and rulings must be in compliance to AUSA and GYSA guidelines.  Where no specific ruling exists, the Disciplinary Committee will devise appropriate and fair actions.

g.        The Disciplinary Committee shall concern themselves, but not limit themselves, to the following situations.

1.       A team withdrawal from a match as means of protest.

2.       Failure of a coach to allow minimum required playing time as set by the Recreational and Select Soccer Guidelines of GYSA.

3.       Coaches, players or spectators who exhibit behavioral tendencies, which are detrimental to the enjoyment of the game for others, and  are subject to removal from the game or suspension from the Athens United Soccer Association.

4.       Any incidents of serious foul play or misconduct by participants resulting in ejection from or suspension of a game shall be reported to the President in writing within 48 hours.  The President may

take further actions as deemed necessary.  Any teams allowing a suspended player or coach to participate in a game shall be subject to further disciplinary action.

 

 

2.  Field Maintenance/Equipment Committee.

This committee shall be responsible for acquisition and distribution of all playing equipment and the proper storage of same.  This committee, working in conjunction with the General Manager, shall also oversee the maintenance of any and all fields used by AUSA.

 

3.  Public Relations/Advertising  Committee

This committee shall be responsible for the preparation and release of all news items for publicity and for the recruitment of new members/players through word of mouth or printed advertising.

 

4.  Planning/Fund Raising Committee.

This committee shall be responsible for the development and recommendation of short and long term planning for the growth of AUSA including the procurement of fields for practice and games.  Additionally, it will be responsible for formulating a plan of annual fund raising for AUSA to help offset the costs of the day to day activities of AUSA and to help to maintain as low as possible costs of participants.

 

 

5.  Concession Stand Committee

This committee shall be responsible for operation of the concession stand during the regular seasons (as opposed to tournaments).  This committee shall oversee stocking of the concession stand and setting prices.  This committee shall be responsible for notifying each team (via coach or team manager) of their responsibility to provide volunteers for the days and times specified.  This committee will be responsible for ensuring that volunteers work their assigned schedule.  This committee shall be responsible for providing a concession stand manager who shall oversee the operation of the concession stand every weekend of operation and who may be required to act as Field Marshall.

 

6.  Tournament Committee

This committee shall be responsible for overseeing all necessary activities associated with any and all tournaments hosted/held by AUSA for the purpose of raising funds for AUSA.  This committee shall work closely with the Planning/Fund Raising Committee to assure the continued success of AUSA’s tournaments.

A.     All monies generated through AUSA tournaments shall go towards betterment projects for AUSA.  Projects shall include, but not be limited to, fields, facilities, equipment and camps that would bear the AUSA name.  

B.      Tournaments will have a Director.  The Director will meet with committee members and report directly to the Board of Directors of AUSA.

C.      Director of Tournament Committee:

1.        The director shall attend all AUSA monthly meetings.

2.        The director shall submit a report on his/her activities at each meeting

3.        The director shall be responsible for the scheduling of any playoff games.

4.        The director shall coordinate with the General Manager and Tournament Committee for the procurement and preparation of venues.

5.        The Director shall be compensated for his/her service in an amount to be determined form time to time by the Board of AUSA.

 

D.      Tournament Registration Fees shall be determined by the Tournament Committee as approved by the Board of Directors.

 

AD Hoc Committees 1-3

 

1. Rules and By Laws Committee

From time to time, the Board of Directors of AUSA  shall  appoint; a Rules and By Laws Committee to maintain,  update and/or revise the Constitution, By Laws and Policies of AUSA.

 

2.        Nominating Committee

a.        The nominating committee shall be composed of three (3) members including the committee chairman. 

b.       They shall be appointed by the President,  not less than two months prior to the annual meeting of the membership. 

c.        The committee shall make necessary arrangements for holding of the annual meeting including notices to the membership.  

d.       The committee shall meet and prepare a slate of officers agreed upon for nomination at the annual meeting.

e.        The committee shall inform the membership of the slate of nominees by any or all of the following means:  Newsletter, Email, Mail or Public Notice.

f.         In the event there are two or more people running for an office, the nominating committee will have pre-printed ballots available at the annual meeting.

g.       The committee shall oversee the counting of the ballots.  In the event that one or more of the committee members is nominated, they shall recuse themselves from the counting of the ballots.  The committee can appoint replacements for the counting of the ballots.

 

3.     Uniform Committee

a.        The uniform committee shall be responsible for presenting a selection of uniforms for the entire club, both recreational and select..

b.       The uniform committee shall be responsible for presenting the selection of uniforms for approval to the Board of Athens United Soccer Association.

c.        The uniform committee shall work with the vendor to assure appropriate sizes, cost, and availability of the uniform selected.

d.       The committee shall be responsible for the printing of the Official AUSA logo on all uniforms, unless a local vendor agrees to do it.

e.        The committee shall maintain an inventory of all uniforms, unless a local vendor agrees to stock the uniform.

f.         The committee shall be responsible for distributing uniforms to each team in a timely manner, unless the Board chooses to use a local vendor as a distributor.

 

F.       Other Personnel

1.        Registrar

a.        The Registrar shall be responsible for registering players in accordance with GYSA rules and policies.

b.       The Registrar shall insure the eligibility of all players associated with AUSA.

c.        The Registrar shall be responsible for having all players present proof of age, such as a birth certificate, board of health record, passport, or alien registration card issued by the United States Government, or Certification of Naturalization issued by the Immigration and Naturalization Service.  Proof of age shall be presented within two (2) weeks of registration.  A player shall not be eligible to play until such proof of age is received by the Registrar.

d.       No player shall be allowed to play in any age group other than his/her own without special permission from his parents or (guardians), coach, General manager and/or coaching coordinator.

e.        The Board of Directors reserves the right to refuse participation of any person, who has exhibited any disciplinary problems in current or past seasons as determined by the Disciplinary Committee

 

2.        Coordinators of Coaching

a.        There shall be 3 coordinators of coaching; One (1) for Academy, One (1) for Classic and Athena, and  One(1) for Recreational.

b.       Coordinators shall not hold the position of coach or assistant coach or trainer during their tenure as coordinator.

c.        Coordinators shall not have affiliation with any other league during their tenure as a coordinator.

d.       Each Coordinators shall be compensated for his/her service in an amount to be determined from time to time by the Board of Directors of AUSA.

e.        Each coordinator shall oversee operations of his/her respective developmental programs.

f.         Each coordinator shall train, educate and assign coaches to teams in he/her respective programs.

g.       Each coordinator shall have a minimum coaching license of “C”, unless otherwise determined by the Board of AUSA.

h.       Coordinator, along with the General Manager, will confer with each other over matters of teams.   Coordinators will be responsible for informing coaches of the Policies of AUSA.

i.         Coordinators are responsible for visiting teams during practices to make sure all staff are following AUSA philosophy.

j.         Coordinators, in conjunction with the General Manager, shall hold a coaches meeting prior to the start of each season. 

k.        Coordinators shall be responsible for collecting contracts, disclosure statements and other paper work as required by AUSA and/or GYSA.

l.         Coordinators shall be responsible for assuring that each team (Select or Recreational) acquires a TEAM MANAGER in a timely manner.  Failure to secure a TEAM MANAGER shall prevent said team from continued play.

m.      In the event that a coordinator has a conflict of interest that would limit his/her ability to make a fair and impartial decision, said coordinator shall not make the decision without an impartial committee that would include all coordinators and the General Manager.

 

      3.  Referee Assignor

                Athens United shall work in conjunction with Northeast Georgia Soccer Referees Association (NEGSRA) for

                the procurement of referees.

 

     

 

 4.  Administrative Assistant

                The Administrative Assistant shall be hired by the Board of Directors of AUSA.    The salary of

the Administrative Assistant shall be determined, on an annual basis,  by the Board of Directors of AUSA.     

                The duties of the Administrative Assistant shall be:

 

a.        Answer the club phone and retrieve messages from the answering machine and voice mail on a daily basis.

b.       Makes a return call to all messages.

c.        Act as a liaison between the public, players, teams, parents, coaches and coordinators with the Board of AUSA.

d.       Distribute messages to appropriate members of the organization in a timely manner.

e.        Assist with mailing for the Registrar, Newsletter and Tournaments, including using volunteers when appropriate.

f.         Assist with organizational needs as deemed necessary and appropriate.

g.       Attend all Board Meetings.

h.       The Administrative Assistant is NOT to do the job of another committee, board member or other personnel.

 

 

 

POLICY STATEMENTS: 

 

1.        Sponsorship

2.        Scholarship

3.        Assignment of  Players to Select Teams

4.        Assignment of  Players to Recreational Teams

5.        Coaching

a.       Reimbursement of Coaching Licensing Fees

b.       Payment of Coaches

c.       Payment of Coaches for Tournament Only Teams

6.        Reimbursement of Tournament Fees

7.        Board Member Presence at AUSA Functions

8.        Registration Fees including Tournament Only Fees.

9.        Shin Guard

10.     Uniform